• To support the operations of the Committee.
• To be a custodian of club business records.
• To be the liaison with regulatory bodies.

Committee support:

• Support the business of the committee – circulate agendas, minutes, and committee notices
• Take minutes at Committee Meetings
• Monitor compliance of the committee with the law, the club rules/constitution, and internal policies
• Communication point for all formal disputes and grievances

Club records custodian:

• To collate and distribute all association and club contact details
• Maintain the membership register
• Maintain safe storage (for at least 7 years) of all books, documents, and securities of the Association. This excludes financial records for the financial year in progress (Treasurer responsibility) but includes all financial records from prior years that correctly record and explain the club’s; transactions, financial performance, and financial position.
• Subject to the limitations imposed by the Club Rules/Constitution, provide registered members with access to documents of the Association

Liaison with Regulatory bodies:

• Liaise and lodge documentation with regulatory, compliance, and governing bodies including Consumer Affairs Victoria
• Maintain accuracy of the Secretary’s provided postal address
•  

• Ability to keep and maintain accurate records
• Strong administrative skills with the ability to correspond with stakeholders in a timely manner
• Ability to complete tasks using own initiative
• Understand the processes and procedures for Committee meetings and General meetings
• Know how to take meeting minutes and the information that is required by both the law and the Club Constitution/Rules
• Have an understanding of the Secretary’s legal requirements if the club is an incorporated body

🚸 Our club is committed to child safety and wellbeing. We have zero tolerance for child abuse.

We respect and celebrate First Nations peoples and we encourage them to share their culture. We have zero tolerance for racism.

We are committed to providing an inclusive and welcoming environment and promoting cultural safety for children.

All volunteers & staff are required to comply with the following child safety requirements:

• Adhere to the club’s Code of Conduct and Child Safety & Wellbeing policy
• Support children to express their culture and enjoy their cultural rights
• Support and respond to children who are experiencing vulnerability
• Act on incidents of racism
• Notify the club’s Child Safety Officer (or Committee) about any new risks or hazards to child safety
• Notify the club’s Child Safety Officer (or Committee) about any child safety-related concerns

This role has the following child safety and wellbeing requirements:

The person in this role must:

• undergo a child safety screening and referee checking process before commencing in their role
• undergo a short induction on the club’s child safety practices
• undergo child safety training appropriate for a Committee Member
• have the skills to be respectful to children and comply with the club’s child safety practices
• have a basic awareness of the diverse needs of children and how to create cultural safety.

This role has direct contact with children and has access to their information.

Disclaimer: While care has been taken to prepare all Pro Sport Coach resources, templates, systems, information, and training (“Content”), it is provided as general information only. This Content is not a substitute for legal, medical, or financial advice. The information contained in this content is not specific to your individual needs, and care must be taken when using it to ensure your compliance with any laws, rules, or standards that apply to you and your organisation. Relevant laws and standards may differ across States, Territories, and other jurisdictions, and, these laws and standards may have changed since this Content was created. It is recommended that you seek legal advice to help you adhere to any applicable laws before using this content. Pro Sport Coach does not warrant the accuracy, subsistence, or completeness of the information in this content and by using this content you agree to waive your right to receive damages from Pro Sport Coach and its directors arising out of any inaccuracies or omissions in connection with this content. By using or relying on this content, you agree to indemnify Pro Sport Coach of any costs, liabilities, or damages that arise from your use or reliance on this content.